Purchasing Manager

Budget & Finance · Hauppauge , New York
Department Budget & Finance
Employment Type Full-Time
Compensation $51,300 - $72,900

Summary Job Description:

Under the general supervision of the Assistant Controller - Treasury, the responsibilities of the Purchasing Manager include overseeing and controlling all of the agency purchases either directly or indirectly, the supervision and training of the Purchasing Clerk, and the management all day to day activities involving purchasing.

Principle Responsibilities:

· Reviews, manages, and controls all purchases to make certain the most economical goods and services are obtained and transactions meet the requirements of law and are conducted honestly.

· Reviews all purchase requests to make certain that products or services are purchased for a reasonable and legitimate business purpose and that the requests for purchases have been properly authorized.

· Ensures delivered products and services meet realistic schedules and quality standards.

· Ensures that all approved policies and procedures are followed.

· Negotiates and maintains service contracts.

· Reviews and maintains records of equipment leases.

· Ensures vendors are vetted which includes performing routine reviews of Federal and State debarred vendor databases.

· Requests and reviews bids from vendors and ensures the records are properly retained in accordance with applicable regulations.

· Maintains the agency policies and procedures as related to purchasing and record retention.

· Supervises and trains the Purchasing Clerk on daily functions and agency policy.

· Works closely with agency leadership on new programs, purchasing needs and special corporate projects.

· Creates and maintain database of all vendors currently used by the agency.

· Negotiates contracts, terms and conditions, and ramifications of contractual verbiage as it relates to the product, service, supplier in question and those ramifications within the agency.

· Develops contracts supporting the agency requirements, including clearly defined service expectations/goods specifications, performance measurement practices.

· Reviews and maintains files of all service contracts that the agency currently has in place and research other providers for competitive prices.

· Reviews and maintain equipment leases, such as copiers and postage machines.

· Assists vendors, programs and management with any purchasing-related questions.

· Acts as a liaison between vendors and the agency and its affiliates.

· Oversees records retention and ensure that the agency’s policy and practices maintain compliance with applicable regulations.

· Oversees and maintains database of records in storage and monitors records that need to go into storage.

· Oversees tracking of destroy dates.

· Provides support with department projects as needed.

Essential Job Functions:

· Ability to continuously sit at a desk and look at a digital device screen.

· Ability to frequently walk, bend, and reach.

· Ability to frequently engage in repetitive motions and tasks using both hands.

Required Education and Skills:

· Bachelor's Degree in a related field, minimum of five years of related experience which includes one year supervisory experience OR, High School diploma or GED, plus seven years of progressively responsible purchasing experience which includes one year supervisory experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Certified Purchasing Manager (C.P.M.) or other recognized certification.

· 3-5 years purchasing and contract negotiation experience

· Knowledge of current federal, state, and local laws pertaining to all aspects of organizational compliance regarding purchasing

· Experience and proficiency with Microsoft Office products (Excel, Word, PowerPoint)

· Experience creating and maintaining databases of vendors and contracts

· Knowledge and experience with record management

· Demonstrated knowledge and experience in vendor relationship management including prospecting new vendors and renewing current contracts

· Experience with governmental contracts (OPWDD, ACS, DOHMH, Nassau & Suffolk County, etc.) is preferred

· Strong analytical and quantitative thinking skills

· Strong verbal and written communication skills

· Strong project management skills and customer service skills

· Demonstrated ability to work successfully on a team

· Ability to travel to agency offices and vendors as needed (must possess a valid NYS driver's license)

· Good planning and organizational skills to balance and prioritize work

· Ability to work under conditions of pressure and adjust to urgent situations


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  • Location
    Hauppauge , New York
  • Department
    Budget & Finance
  • Employment Type
  • Compensation
    $51,300 - $72,900